Jobs

Members may post open positions in their organizations for free. We also accept listings for jobs with non-member philanthropic organizations or those central to the work in philanthropy in North Carolina. Listings for non-members are $100. If you have questions about whether you are eligible to post a job here, please contact us.

Program Assistant

Purpose of the Job:
  • Primary responsibilities include assisting the Executive Director in the administration of IOLTA and state funding and providing other support on special projects.
Job description:
Job Responsibilities:
 
Funds Administration
  • Maintain grant application contact list to prospective IOLTA grantees;
  • Receive and organize IOLTA grant applications;
  • Maintain, update and monitor online IOLTA grant database of electronically submitted files for grantees including tracking grant applications, payments, and reports;
  • Prepare grantee letters and agreements;
  • Assist IOLTA Executive Director with grant monitoring;
  • Prepare and maintain files for agencies receiving state funds;
  • Track state funds’ agency reports and reporting deadlines.  
Board
  • Make arrangements for meetings of the IOLTA board and their committees to include the logistics planning and the organization and distribution of materials;
  • Update materials in the IOLTA Board Handbook;
  • Attend meetings of the IOLTA board and its committees; prepare meeting minutes and maintain minutes’ history.  
Financial
  • Make check deposits for NC IOLTA;
  • Notify IOLTA grantees and state funding recipients via e-mail of electronic payments. 
General Office Duties
  • Coordinate with Communications Director to update NC IOLTA website as required;
  • Share receptionist duties with the Accounts Data Assistant;
  • Assist with special projects as required;
  • Provide administrative support for Executive Director and Accounts Manager as required. 
  • Perform other assigned duties as required for the administration of the IOLTA Program.
Accountability and Authority:
The IOLTA Program Assistant reports to and is directly supervised by the Executive Director of the IOLTA program. 
 
Desired education, experience and skills:
  • College degree preferred
  • Excellent oral and written communication skills
  • Computer literate
  • Must be able to take initiative and handle responsibility
  • Satisfactory background and credit check 
Working Conditions:
  • Position is non-exempt in accordance with the Fair Labor Standards Act.
  • Hours: 9:00 a.m. to 5:00 p.m. Monday – Friday, one hour lunch break
  • Overtime: occasional, paid or compensatory
  • Infrequent night or weekend work may be required
  • Travel:  Seldom 
Interested applicants should submit a cover letter and resume by December 22, 2017 to Mary Irvine, Executive Director, NC IOLTA at mirvine@ncbar.gov.
Location:
Raleigh, North Carolina
Contact:
mirvine@ncbar.gov

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