Members may post open positions in their organizations for free. We also accept listings for jobs with non-member philanthropic organizations or those central to the work in philanthropy in North Carolina. Listings for non-members are $100. If you have questions about whether you are eligible to post a job here, please contact us.

Program Officer

The Program Officer is responsible for the management, coordination and support for Foundation grantmaking. This includes Program Officer and Grants Management duties, but is not limited to, interfacing with grantees and potential applicants, performing site visits, soliciting and reviewing proposals, and organizing, screening and recommending grants for funding; and managing and monitoring a portfolio of grant programs aligned with the strategic framework of the Foundation.  In addition, responsibilities include support of grantmaking activities including maintaining the grants-related software database, and assisting with evaluation of grantee performance and progress.  The Program Officer will provide support for the Board of Directors and the Executive Director.

Reporting to the Executive Director, the Program Officer will ensure that the Foundation’s grantmaking and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. The Program Officer will also support the Foundation’s evaluation, communication, and technology activities.

Job description:
  • Program Officer – Related Responsibilities
    • Undertakes initial screening of potential grantees, manages grantee relationships, analyzes and assesses background information, reviews and analyzes proposals, conducts site visits, recommends appropriate funding, and prepares grant write-ups.
    • Assists grantees and potential applicants with all aspects of the grant application and budget process from submission to completion phases and categorizes new developing grants for review; Provides technical assistance with online application and reporting processes
    • Reviews progress reports, monitors use of grant funds, and conducts end-of-project reviews and evaluation
    • Develops an understanding of programmatic goals and funding strategies in order to identify grants that will fit with the Foundation’s funding priorities
  • Grants Management – Related Responsibilities
    • Manages grant-related activities from initial inquiry to grant closure and post-award monitoring; Monitors, schedules and tracks grant payments and reports
    • Receives requests for grant applications, assesses eligibility and connects requestors to staff; reviews accuracy of grant applications and tracks the status of requests in grants management software
    • Maintains official grant files and security of confidential information; Maintains the online database and physical grant files ensuring the accuracy and integrity of data
    • Confirms applicant 501(c)3 status through Guidestar Charity Check; Assures compliance with IRS regulations for private foundations; performs due diligence function
    • Verifies accuracy of grant-related documents for payment and audit purposes; Processes grant payments and prepares grantee notifications of grant approval / declination
    • Enters and tracks grant-related data and provides research and reports in grants management software
    • Coordinates and maintains grant cycle calendar and site visit schedules
    • Documents processes, recommends improvements and keeps informed of the “best practices” in grants management; Analyzes grants data and identifies trends to help inform the Foundation’s work
    • Identifies professional development and training opportunities for staff and self
    • Maintains the online grants management system and stays current with software updates
    • Trains staff on both grants procedures and grants management software
    • Manages mailings, as appropriate, to grantees, Board members, vendors, contractors and consultants, as well as special stakeholder groups
    • Assists with development of materials for Board of Directors and committee meetings
    • Prepares Board, management, and community reports on results of Foundation initiatives.
    • Makes presentations to the Board and constituents
    • Performs other duties as assigned
  • Experience in philanthropy, the non-profit sector, and foundation and grantmaking operations
  • Strong project management skills and demonstrated analytical capabilities
  • Practical experience in program administration, grants management, and data management
  • Demonstrated understanding of current grantmaking standards, practices and methods including IRS regulations related to foundations and payout requirements
  • Demonstrated ability to work in a grants management database and assist with customization of the database and preparation of reports
  • Excellent communications skills, both written and verbal; excellent proofreading skills and attention to detail
  • Ability to meet deadlines and take initiative to pursue work, assist others, and resolve problems and issues
  • Ability to maintain a high level of confidentiality
  • Detail-oriented; Ability and drive to analyze data, and organize and process significant interrelated information
  • Ability to work independently, managing competing priorities
  • Proficient knowledge of Microsoft Office suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat; skilled in conducting Internet research; Ability to learn specialized technology relevant to a specific program or function area (e.g., grants management software, etc.)
  • Ability to operate various office equipment, e.g. copier, fax, etc.
  • Ability to operate audiovisual equipment
  • Desire to work as part of a small team in a fast-paced, highly collaborative environment
  • Ability to appreciate and contribute to a work environment that values integrity, adaptability, reliability, collaboration, and a commitment to learning
  • Ability to function and interact in a professional level capacity to sustain the mission, culture and best interests of the Foundation
Education Requirements
A Master’s degree and at least five years of experience, through progressively increasing responsibilities, preferably with a grantmaking foundation or a non-profit organization. 

A combination of education and experience may be considered.

The ideal incumbent will have a combination of education and experience necessary to fulfill the responsibilities and expectations contained in the job description.  Preference may be given to candidates with experience in a private grantmaking organization. At a minimum, a candidate for the Program Officer position must have a degree from an accredited university with at least five years of demonstrated experience in program administration, grants administration and monitoring, and significant knowledge of the grantmaking cycle. Travel in and out of state to attend trainings, site visits, applicant workshops etc. on an occasional / as-needed basis may be required as part of performing essential duties satisfactorily. The Program Officer will reflect integrity and maturity in carrying out responsibilities and in representing the Foundation.

Interested candidates should submit a cover letter and resume by December 1, 2018 to
High Point, NC

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